Privacy Policy
Last updated: July 29, 2026
Our Commitment to Privacy
MinuteKeep is built with privacy as a core principle. Unlike cloud-based record systems, MinuteKeep stores your corporate records locally on your computer. We do not have access to the content of those records. The limited technical data used for purchase fulfillment and license validation is described below.
Data Storage
Local Storage Only
All corporate-record data you enter into MinuteKeep is stored exclusively on your local computer in a SQLite database. This includes:
- Corporation information and profiles
- Director and officer records
- Shareholder information and cap table data
- Meeting minutes and resolutions
- Compliance tracking items
- Documents and attachments
- Audit logs
We never upload, transmit, or have access to this data.
What We Collect
License Activation
When you activate and validate your license, the licensing service processes:
- Your license key during activation
- A random installation ID generated by MinuteKeep
- A random activation token
- Activation and validation timestamps
The service persists only SHA-256 hashes of the license key, installation ID, activation token, and Stripe Checkout Session ID. It does not persist your IP address, user agent, device name, hardware fingerprint, username, email address, or corporate records.
Purchase Information
Stripe processes checkout and payment information under its own privacy policy. Our licensing service receives a signed payment event containing a Checkout Session identifier, payment status, amount, currency, and Payment Link identifier. It stores only a hash of the Checkout Session identifier and does not receive or store your payment card details.
What We Don't Collect
MinuteKeep does not collect:
- Any corporate data you enter into the application
- Usage analytics or telemetry
- Crash reports (unless you manually send them)
- Personal information of directors, officers, or shareholders
- Document contents or attachments
- Search queries or activity logs
- IP addresses or hardware fingerprints for licensing
Data Security
Your data security is protected by:
- Local-only storage: Data never leaves your computer
- Lock screen protection: Password-protected access to the application
- Encrypted backups: Optional AES-256-GCM encryption for exported backups
- Secure licensing: The activation token and random installation ID are stored in macOS Keychain
- Audit trail integrity: SHA-256 hashing prevents tampering with audit logs
Third-Party Services
MinuteKeep uses minimal third-party services:
- Stripe: Processes checkout and payment information
- Cloudflare Workers: Runs the privacy-minimized license validation service
- Update hosting: Delivers signed software-update metadata and files when updates are enabled
We do not use analytics services, advertising networks, or any other third-party tracking.
Your Rights
Because your data is stored locally on your computer:
- Full control: You have complete control over your data at all times
- Data portability: Export your data anytime using the backup feature
- Data deletion: Delete the application and database files to remove all data
- No account required: No online account means no data stored on our servers
Children's Privacy
MinuteKeep is designed for business use by adults. We do not knowingly collect information from children under 16.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Significant changes will be communicated through the application's update notes.
Contact Us
If you have questions about this Privacy Policy, please contact us at: